Remember to Print Your Arrival Cheat Sheet!

Before you leave, remember to print out your Arrival Cheat Sheet! Take one with you (in your carry-on luggage!) and give one to your family. Remember, this contains helpful information about navigating the airport, getting to your housing assignment, NYU Florence contact information and more. Don’t leave home without it!

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Housing Assignments Emailed by Saturday

Your NYU Florence summer housing assignments will be mailed to your NYU email address by Saturday. Keep an eye out for it! Students reside on the estate grounds in Villa Natalia which is air-conditioned and includes a cafeteria, a computer lab, a student lounge, a small gym, and a laundry facility. The greater La Pietra facilities include multimedia-equipped classrooms, a screening room, two computer labs, a reference library, and a second cafeteria with terrace.

If you have any questions about your assignment you can email the Office of Student Life in Florence.

OGS Updates

The time is almost here to leave for your summer abroad program, but before you depart for the airport make sure you have all of your immigration needs taken care of! It is important to keep any immigration related paperwork on your person/in your carry-on luggage and ready for your arrival.

Important Travel Reminders

Three important reminders for best practices when traveling abroad:

  1. In order to board your international flight you will need your passport.  You should have copies of your passport elsewhere.  If your passport/visa is lost or stolen having a copy of such may help expedite getting a replacement.
    • OGS recommends keeping a color copy of your passport and visa (if applicable) separately in your carry-on luggage.  If you will be obtaining your visa after arrival, please bring all of those supporting documents with you.
    • You should also have access to a digital encrypted copy of your passport and visa online that can be obtained from any computer (for example in NYU Box).
    • Additionally, you may want to leave a copy of your passport and visa with a parent or guardian, or whomever you trust and would call in an emergency.
  2. Visit State.Gov to learn of any travel advisories or warnings for your destination country.
  3. After you arrive at your study away site, you should register with your local Embassy or Consulate.  U.S. citizens can register with the U.S. Department of State’s Smart Traveler Enrollment Program which will automatically alert the local U.S. Embassy or Consulate to your presence in country.  Non-U.S. citizens should register with the relevant home country Embassy or Consulate abroad.

If you have any questions, please do not hesitate to reach out to our office at either ogs.outbound@nyu.edu or (212) 998-4242.

Participate in the CAS Summer Abroad Creativity Contest

Studying away can be an extremely inspiring and motivating experience – it may prompt new ways of thinking or viewing other places.  This summer, use your inspiration to enter the 2016 CAS Summer Abroad Creativity Contest.

The top three submissions will be awarded the following:

  • 1st Place – $100 Amazon Gift Card
  • 2nd Place – $75 NYU Bookstore Gift Card
  • 3rd Place – $50 Eataly Gift Card

Additional details for how to submit entries can be found here. The deadline to submit is Friday, August 26, 2016.     

What to do if you Encounter Flight Cancellations or Delays

While our hope is that you arrive at your study away destination without any challenges, we know at times these can occur for a variety of reasons.  Please note that NYU is unable to act as an intermediary between the traveler and airline, but it may be helpful to keep in mind the below tips should you encounter any flight cancellations or delays:

Contact Your Airline First

Number one tip: Whether it’s an airport delay or flight cancellation, contact your airline – immediately.  It is most beneficial to act quickly so that you are able to grab a seat on the next available flight if necessary.  Many passengers will be trying to re-book and options may become more limited the longer you wait.

If Your Flight is Canceled:

  • Multi-task communications: If your flight is canceled or delayed, immediately get in line for a gate agent; at the same time, call the airline (it may be quicker).
  • If you have a frequent flyer status with the airline that gives you access to a priority phone number, using this may expedite the service you receive.

Note: There are no federal requirements that require airlines to provide you with any hotel or meal vouchers due to events outside their control such as weather, but airline policies on this vary. When in doubt, ask. Some will provide you with certain amenities.

If Your Flight is Delayed:

  • Stay in touch with the airline: Follow the tips above; stay connected to your carrier
  • Don’t be late to the gate: Even if you’ve been told your flight is delayed, stay in the gate area. Delays can evaporate and windows of opportunity for take-off can be short; if you’re not present for boarding, you may be out of luck

Note: Always be at the gate at least 20 minutes before departure, minimum.

Ultimately, if you are in an area where you still have access to email or phone service, please contact the appropriate staff member(s) at NYU Florence listed on your arrival cheat sheet to forward your updated itinerary.  This is another reason why it is important to have a copy in your carry on.

Last Minute Packing & Travel Tips from Your Site Rep

We’ve done a decent amount of traveling and have made some classic travel mistakes. Be smarter than us by following these tips!

  • I know we’ve mentioned this before, but tell your bank and credit card companies that you will travel abroad. Make sure they won’t block your accounts when they see international charges, and ask for phone numbers to call from abroad in the event you have any issues. The 1-800 numbers on the back won’t always work from overseas.
  • Do not plan to use your blow dryers and flat irons that you use currently.   Even with a plug adaptor and converter, the higher voltage can destroy (as in burn to a crisp!) your appliances and could potentially knock out power in entire buildings, which isn’t a great way to make friends abroad. If you’re not willing to forgo the blow dryers and flat irons for a few months, then it’s best to purchase local versions that operate on 220 volts once you get abroad.
  • Bring a small weekend-size bag/backpack/collapsible duffle bag for trips you’ll take outside of Florence. Pack it with everything you’ll need for the first few days of your trip and bring it as a carry-on on the plane, so you’ll be ready in case your baggage is delayed.
  • Don’t forget that you cannot bring more than 3 oz. of any liquid in your carry on for your flight overseas.  Airport security can be very stringent. Make sure you follow all the rules when it comes to flying and check with your specific airline for restrictions!
  • If you follow a special diet (vegetarian, kosher, etc.) don’t forget to inform your airline ahead of time. It’s horribly unpleasant to be hungry and thirsty while you’re on a plane and they control when you get meals, so bring some snacks (stay away from fruit, especially if you have a layover in a European airport, as some countries don’t want you to bring perishable food into their airports). And make sure you have your own water on the flight (though you can’t take any through security, remember).
  • Make several photocopies of your passport ID page and credit/debit cards to leave with a family member or someone you trust. That way, if these items are lost or stolen, they’re much easier to replace.
  • Set up a plan of communicating with your family members while abroad—we recommend calling or e-mailing them only once or twice a week while abroad. Your parents will ALWAYS want to talk to you more often than that, but remember that part of studying in another country is putting some distance between you and your old life. You’ll be better for it!
  • Buy a journal.  Study away is a profoundly personal experience and Facebook updates alone won’t capture the spirit of what you are doing.  Keep a journal that is meant to be just for you.

OGS Updates

Students who require a visa before traveling should have obtained this by now, or if your program starts in the 2nd session you should have secured an appointment at the very least.  If you have not, please contact OGS immediately at ogs.outbound@nyu.edu or 212-998-4242.

For students who do not require a visa before traveling, you should have received a visa waiver letter by now from OGS. Please contact us if you have not.